The method used to create the best results using Microsoft Word or PowerPoint files:
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Whenever possible, the information should also be contained on the webpage itself, in an accessible Word Document or post the PDF file alongside the Word document to minimize accessibility issues. PDF files should not be used as the sole source of information on your website and you should consider using a PDF in the first place.Best PracticeĮven though MS Word has the ability to create tagged PDF natively (i.e.
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Please view tutorials for Creating Accessible Word Documents for Word, or Mac, Creating Accessible PowerPoint Presentations Word, or Mac for more information.Īlthough you can create PDF files using several programs, it is best practice to use Adobe Acrobat Professional in conjuncture to evaluate, repair, and enhance the accessibility of existing PDF files. Creating accessible PDF files depends on the accessibility of the original document like the use of headings, alt text for images and colour contrast etc. PDF files are usually created from applications such as Microsoft Word or PowerPoint but there are many more. Tags are hidden accessible elements that provide structure for screen readers. Usually, accessible PDF files are “tagged” documents. If posting document online - By January 1, 2014, Ontario Regulation 191/11, section 14: new internet websites and web content on those sites must conform with WCAG 2.0 Level A and by January 1, 2021, all internet websites and web content must conform with WCAG 2.0 Level AA.Īs of January 1, 2015, Ontario Regulation 191/11, section 12: requirement to provide, upon request, accessible formats and communication supports. LegislationĪs of January 1, 2013, Ontario Regulation 191/11, section 15: requirement to provide educational or training resources or materials in an accessible format, if notification of need is given. PDF or braille) while retaining its accessibility features. If you plan, format, and structure your document correctly in the beginning, it will ensure the file is not only accessible but can also be converted into a variety of different alternate formats (e.g. For example, many people with visual disabilities use screen readers which read aloud information on the screen such as text or image descriptions provided through alternative text (Alt Text). It is important to make these changes to Word documents to accommodate a variety of disabilities. Making accessible documents ensures that they are usable by the widest range of users, but also ensures your document is easier to edit and navigate.
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